If you have to cancel.

Free until your day to pay. Binding after it.

Every booking has a day it is to be paid by: 14 days after you book, and never later than 1 December 2026 for the convention 2026/27. If you book after that, it is the day you book. The check before you confirm and your booking page show it. Until the end of that day you can cancel and owe nothing, and anything you have paid comes back in full.

From the day after, the booking is binding: if you cancel, its price stays owed, whether you have paid it or not. If only some of the people on a booking cancel, its total stays as it was. If something unforeseen happens, you have these options:

• Transfer the registration to somebody else.
• Save the registration for next year's convention.
• Ask us to give back part or all of what you paid, according to the situation.

We can always decide to let go of more than these terms say. A booking confirmed before these terms keeps the terms it was confirmed under: payment is binding, anything not paid is not owed, and if something unforeseen happens we look together at what can be transferred, saved for next year or given back.

Cancel for any reason, and get it back.

When you book, you can add the flexible booking. With it you can cancel for any reason up to 14 days before the convention, and get back everything you paid except the fee for the flexible booking. For the convention 2026/27 the last day is 16 December 2026.

The fee is a share of what your booking comes to, and it is shown on your bill before you confirm.

It is a term of your booking with us, not insurance. There is no insurer and no claim to make: we give the money back ourselves, the way it was paid.

After that day, and for a booking without the flexible booking, the terms above apply.

Reserve now and pay the rest later.

If you reserve your places, the reservation is part of the price, not on top of it, and the rest is due by the day shown on your booking. For the convention 2026/27 that is 1 December 2026. We remind you before the day.

After your day to pay, the reservation stays owed if you cancel, and after the day the rest is due, the whole price. With the flexible booking, everything you paid comes back except its fee, up to its last day.

Cancel on your booking page, or write to us.

Open your booking page, choose who is not coming and why, and tell us what you would like done about anything you have paid. We note it at once and send you an email, and your places are kept for a short while until our team has seen it. If you would rather we did it for you, or something has happened, write to info@asiscandinavia.org with your booking reference. A person reads it and answers you.